JOB OPENING ANNOUNCEMENT
Payette County Deputy Treasurer
Job Title: Deputy Treasurer
Pay Range: $16.00 to $17.50 (DOE)
Closing date: Open until filled
Position information: Full-time with Benefits
General Statement of Duties
Provides first-line customer service to process tax payments, respond to questions and provide property tax information to the public; prepare and reconcile daily cash and check deposits; performs related work as required.
The job includes public assistance in responding to questions and explaining tax processes, performing general clerical duties and bookkeeping support duties, records maintenance for the County Treasurer’s Office and the collection of inmate fees for the County Sheriff. The Deputy Treasurer must maintain a good working knowledge of office policies and procedures and have the ability to explain them to the public, in sometimes adversarial situations. The work is performed under the supervision of the County Treasurer and Chief Deputy Treasurer.
Essential Duties and Responsibilities:
- Processes tax payments;
- Provides taxpayer assistance in person, via telephone and through written correspondence; researches information, resolves complaints, explains processes and procedures;
- Maintains and balances a cash drawer; prepares and reconciles daily cash deposits;
- Assists in preparing and issuing the Writ of Execution (Warrant of Distraint) and follows-up to ensure appropriate payment for unpaid personal property or mobiles homes;
- Assist in reminder notices, and warning letter for delinquent taxes for mailing;
- Prepares, files, distributes, and maintains a variety of documents, correspondence, log sheets, applications, and related documents;
- Provides data entry services, faxing, typing, and filing in support of Office functions;
- Perform work duties associated with the preparation for the Pending Issue process;
- Performs collection duties for jail fees for the County Sheriff's Office;
- Performs other related duties as required.
Knowledge and Skills of:
- Operation of standard office equipment, including a personal computer using Microsoft Outlook, Word & Excel, and QuickBooks a plus;
- Typing and 10 Key;
- Customer service both in person and on the telephone;
- English grammar, spelling, and punctuation;
- Second language a plus;
- Bookkeeping and cash handling practices and procedures.
- Utilize interpersonal and customer service skills to interact with the public, some of whom may be difficult to deal with;
- Maintain current knowledge of rules, regulations, state and federal laws related to County property tax collection;
- Know the difference between confidential information and a public record;
- Perform all work duties in accordance with County policies, procedures and safety practices;
- Maintain records efficiently and accurately;
- Prepare clear and concise reports;
- Operate multi-line telephone system;
- Communicate effectively both orally and in writing.
- Follow written and oral instructions;
- Perform multiple tasks simultaneously, including handling interruptions, and return to and complete tasks in a timely manner;
- Perform duties accurately and efficiently under time sensitive deadlines;
- Work well under pressure;
- Establish and maintain effective working relationships with other County employees, supervisory personnel, elected and appointed officials and the public.
Acceptable Experience and Training
- High school diploma or GED equivalency is required, preferably supplemented with course work in accounting, math or other business applications; and
- One (1) to two (2) years bookkeeping, billing, or clerical experience; or
- Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.
- Must successfully complete a background investigation through the National Crime Information Center (NCIC).
Essential Physical Abilities
- Sufficient clarity of speech and hearing, with or without reasonable accommodation, which permits the employee to discern verbal instructions and to communicate effectively on the telephone and in person;
- Sufficient visual acuity, with or without reasonable accommodation, which permits the employee to comprehend written work instructions, prepare and review documents and process them in a prescribed order, and organize documents and materials;
- Sufficient manual dexterity, with or without reasonable accommodation, which permits the employee to operate a personal computer and standard office equipment;
- Sufficient personal mobility, flexibility, agility, and strength, with or without reasonable accommodation, which permits the employee to work in an office environment.
Applications can be picked up at the Payette County Courthouse or downloaded here